Congress Specialist (Glaxo Smith Kline Pharma)

Company Name:
Executive Personnel Services
On-site Travel to 2-4 international congresses including but not limited to:
o ASCO Chicago, IL June 1-3 EHA Milan, Italy June 13-15
Madrid, Spain Sept 27 - Oct 1 ASH San Francisco, CA Dec 7-10
Job Description
Working Title: Congress Specialist
Expected Timing:
April - June
& September - November: 5 Days per week
July - August & December:
2-3 days per week
Duties Responsible for small Oncology congresses (8):
Copy Approval
o Managing zinc approval process for exhibit layouts and
digital programs use in the commercial booth (Product teams supply approved
product content directly to the vendor).
o Manage Zinc approval process for
scientific booth clinical trial content and digital program but Clinical
thinking handles directly for US Soil conventions.
o Coordinate with GSK
Immunotherapeutic team (ASCI) when we have a joint presence or their content
also included in Oncology booths.
Budget Management
o Managing overall
budget for commercial and medical affairs team on their respective booths.
Opening purchase orders, approving invoices and monitoring monthly finance
Planning Process
o Setting up Planning Meetings, Coordinating
Staffing, Running PreCon training via Tc or in person
o Compile abstract
information and master schedule of events and maintain COE website with updated
information on each congress.
o Manage updating of congress planner app for
each major congress. Liaise with Mahindra Systems / Active Network contacts to
update information and approve before access information is sent out 2 weeks
before congress start date.
o Coordinate GSK Message Center program with
Blue Grotto / Impact for major congresses.
o Coordinate with Impact
Unlimited outside Housing & Registration vendor to manage GSK hotel blocks.
o Coordinate with Impact Unlimited on overall booth designs and approvals
along with purchase order requests.
o Manage sponsorship selection process
of future exhibit space allocations, symposia time slots and other franchise
level sponsorship items.
o Coordinate any printed literature shipments to
show site including SMPC and Q&A Fact Sheets.
CIA Compliance
o Enter
monthly compliance data on payments to US Healthcare Organizations into GSK CIA
database (TRACS / TDOR system)
o Review quarterly compliance reports to
ensure they match the monthly data entered and make any changes if needed.
Provide approval to Director, Franchise Operations on data so
attestation/signatures can happen on a quarterly basis.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

More Jobs

Transportation Specialist
Wilkes Barre, PA Geisinger Health System
HR Strategic Communications Senior Specialist ...
Mechanicsburg, PA Deloitte
Digital Marketing Specialist Senior
Danville, PA Geisinger Health System
Graphic Designer-Multimedia Services-Solution ...
Mechanicsburg, PA Deloitte
Camp Activity Specialist/Instructor
Newtown Square, PA ESF Summer Camps